Document Controller

(Job title only)

(Why does the position exist and what is the job about)

·         Review documentation received for completeness and accuracy and store in accordance with Project documentation system.

·         To support the QHSE Manager with all Quality Management System (QMS) and KPI administration requirements.

·         Support the Quality team with building Manufacturing Record Books (MRB’s).

(Is the position closely, moderately or minimally supervised – please explain)

(Comprehensive detail of the job content)

·         Ensure all required documents are expedited in a timely manner if not received on time from suppliers or clients.

·         Review the documents to ensure all required information is present, correct and legible.

·         Escalate to the appropriate person if documentation does not meet requirements.

·         File all documents in the correct location (both hard and soft copy files).

·         Update and Maintain all Quality KPI’s monthly.

·         Support the QHSE Manager with updating and Maintaining the Quality Management System (QMS).

·         In addition, carry out any other duties that reasonably and naturally fall within your role and which the Company deems you to be capable of.

(If ‘yes’ please list subordinates’ job titles)

·         Coach and motivate direct reports to develop an effective team that adds value to the business through increased performance.

·         Plan, direct, supervise and co-ordinate work activities of subordinates.

·         Set an example of professional conduct for others to aspire to – you will carry out your duties professionally and resolve any incidents of below-standard conduct immediately.

·         Be a Leader, take charge and direct when required, as well as offer opinions and comment to colleagues to achieve business goals.

·         You will apply Company and where appropriate, the group and / or Client’s Health, Safety, Quality and Environment Policies and Procedures.

·         Ensure good Housekeeping practices are applied and adhered to at all times

·         Participate in Risk Assessments / Tool Box Talks as appropriate

·         Ensure you wear appropriate PPE at all times in designated areas.  This also applies to ensuring colleagues, Contractors and Visitors adhere.

·         You will communicate openly with others in the organisation, exchanging progress information freely.

·         You will propose and agree ways to improve tasks, ensuring interpersonal relationships are effective and support business objectives.

·         At all times, you will carry out your duties ethically, lawfully and respectfully.

·         Be a proactive role model for Quality and Quality Improvement within Renfrew facility and visited suppliers

·         You must have a thorough understanding of how your role contributes to the service our customers receive and, as a result, will appreciate the importance of adopting a professional approach at all times in carrying out your duties.

·         You will understand how costs impact on profitability to ensure you’re able to contribute to the business’s positive financial performance.

·      Competent in Microsoft applications

·      Good communication and organisational skills

·      Attention to detail

·       Good time management skills – can multi-task and time conscious to ensure jobs are completed accurately and on time

·      Adobe or Nitro PDF

(E.g. travel, offshore etc.)

☐ Other (provide details): Moderate requirement to travel for supplier visits and to witness testing of items pre-delivery to Caley or to resolve a quality issue off-site.

• Team Player
• Flexible Attitude
• Willingness to Learn / Develop / Contribute
• Share Best Practice.